Managing your business finances and SaaS subscriptions across different platforms can often feel like juggling too many things at once — payments, fees, failed transactions, and delayed reconciliations. But there’s a better, more modern way to do it all in one place. Airwallex is a financial technology platform designed to simplify and optimize how global businesses handle money, subscriptions, and payments.
With Airwallex, you can control your SaaS subscriptions with dedicated virtual cards, open global accounts in multiple currencies, automate accounting and reconciliation, and manage international supplier and employee payments efficiently. Let’s walk through how Airwallex can bring order, control, and peace of mind to your business operations.
Bringing Order to Your SaaS Operations
Running multiple SaaS tools often turns into a maze of payments and surprise fees. Airwallex solves this by allowing you to create unique virtual cards for every tool or subscription you use. Think of it like giving every door its own key — one for your marketing software, one for your cloud hosting, and one for your design tools. Each card has its own number, expiry date, and security code, making it easy to track expenses per tool. This means clearer accountability for every transaction and instant identification of which tool is charging you. No more shared cards or financial confusion.
Once your virtual cards are created, Airwallex lets you define boundaries. You can set daily, weekly, or monthly spending limits to ensure that no subscription exceeds its budget. For example, if your CRM tool costs $500 per month, you can cap the card at exactly that. You can even restrict which merchants can charge the card, ensuring that your “SaaS Tools” card only pays for verified software services. This granular control helps eliminate overspending and unexpected charges, keeping your finances predictable and secure.
Managing multiple cards from different banks often leaves your finances scattered. Airwallex fixes this with a centralized dashboard that displays all transactions in real time. You can see where your money is going, across every tool and department, in one clear view. For global businesses, this is especially powerful — you can hold multiple currencies like USD, EUR, or GBP and pay for international software without high exchange fees.
Automate Accounting and Reconciliation
If you’ve ever spent hours matching receipts and transactions manually, you’ll appreciate how Airwallex automates this process. The platform connects directly with leading accounting tools like Xero, QuickBooks, and NetSuite. Your transactions sync automatically every hour, sorted and categorized according to your chart of accounts. This saves countless hours of manual work and ensures that your books are always accurate — freeing your team to focus on growth, not bookkeeping.
Enable Real-Time Monitoring
With Airwallex, you see every transaction as it happens. No more waiting until month-end statements to spot errors or duplicate charges. The real-time dashboard alerts you to over-limit transactions, unexpected charges, and vendor errors. This visibility helps you fix small issues before they grow, giving you complete financial awareness at all times.
Scale Team Access Without Risk
As your business grows, so does your team. Instead of sharing one company card—a risky and outdated practice — Airwallex lets you issue individual virtual cards to team members with defined roles and permissions. You can assign roles such as employee, finance manager, or custom roles tailored to your specific organizational needs. This structure ensures that your team can work efficiently while you maintain total control and oversight.
Strengthen Security and Minimize Risk
Airwallex virtual cards are inherently more secure than physical ones — they can’t be lost or stolen. Plus, you can create single-use cards for one-time payments or software trials. If a vendor breaches security, simply freeze or delete the specific card instantly. This isolates potential risks without affecting other subscriptions or accounts, keeping your overall system safe and functional.
Optimizing Your Airwallex Business Account for Global Growth
Airwallex is not just about managing SaaS — it’s a complete global financial platform. You can open local currency accounts in over 60 markets, with local bank details for more than 20 major currencies, including USD, EUR, GBP, AUD, and HKD. This means that when clients in the US or Europe pay you, they can send funds via domestic transfers — saving both sides international fees and delays. Your Airwallex business account acts as if you have local bank accounts around the world, without needing a physical presence there.
Enable Multi-Currency Management
Traditional banks often force currency conversion with high fees. Airwallex gives you control by letting you hold and manage multiple currencies in one wallet. You can store USD, EUR, GBP, or AUD balances and use them directly to pay suppliers or employees in the same currency — completely avoiding conversion charges. When you do convert, Airwallex uses near-interbank exchange rates with minimal margins (0.5%–1.0%), saving you significant amounts on cross-border payments.
Create Virtual Business Cards for Global Teams
Managing expenses globally becomes effortless with Airwallex’s multi-currency virtual cards. You can issue cards to employees or departments for different purposes, each with its own spending limit and merchant category restrictions. If one vendor has a security issue, freeze or cancel that card instantly — without interrupting any other payments. These cards let your teams spend confidently while you stay in control of every dollar, pound, or euro.
Manage Payments Efficiently
Airwallex makes payment management seamless by integrating directly with your accounting software. The Bill Pay feature allows you to upload and track invoices, set up approval workflows, and schedule domestic and international supplier payments. Every transaction syncs automatically to your accounting platform, keeping financial data accurate, up to date, and audit-ready. This streamlines your accounts payable process, reduces human error, and saves valuable time.
Optimize Supplier and Employee Payments
Airwallex enables high-speed local payouts to over 120 countries through its proprietary global payment network — bypassing slow and costly SWIFT transfers. With Batch Transfers, you can pay up to 1,000 recipients in one go, across multiple currencies. This is especially useful for businesses managing remote teams or international suppliers. Most payments arrive the same day or instantly, ensuring reliability and trust.
Monitor and Analyze Transactions in Real Time
The Airwallex dashboard acts as your command center for all financial activity. You can monitor every transaction, analyze spending trends, and make data-driven decisions instantly. Your finance team doesn’t just look at old numbers — they can react to real-time insights to optimize budgets, plan conversions strategically, and forecast more accurately. This proactive approach strengthens financial stability and competitiveness.
Stay Compliant and Secure
Airwallex’s infrastructure meets top global standards for regulatory compliance and data protection. It’s registered with FinCEN (US) and regulated by the FCA (UK). The platform is fully compliant with PCI DSS Level 1, SOC 1, and SOC 2, and protected by two-factor authentication and real-time AI fraud monitoring. Customer funds are kept in separate, safeguarded accounts with trusted banks, ensuring they’re never mixed with company funds — giving you the same security you’d expect from a major international bank.
The Final Word: A Modern System for Modern Businesses
Whether you’re managing a handful of SaaS subscriptions or running a global company, Airwallex provides one unified system to handle it all. By creating dedicated virtual cards, setting spending limits, automating accounting, and managing global payments from one dashboard, you gain complete visibility, control, and efficiency.
Airwallex helps eliminate the chaos of traditional banking — allowing your business to grow without borders, with clarity and confidence. If you’re a startup, check out the Airwallex for Startups Program, which offers benefits like fee-free currency exchanges and other cost-saving features to help you scale faster.
