Notion vs Google Calendar: Which Is Better At Keeping Your Life Organized?

Notion vs Google Calendar

The main difference between Notion vs Google Calendar is – “Google Calendar is primarily a calendar application that allows you to schedule events, appointments, and meetings. It also provides reminders, notifications, and the ability to share your calendar with others. On the other hand, Notion is a more versatile tool that combines the functionality of a calendar with that of a task manager, note-taking app, and document editor.”

Notion allows you to create databases and templates, collaborate with others in real time, and access your data from anywhere. In summary, Google Calendar is ideal for those looking for a simple, straightforward calendar application, while Notion is better suited for those who want a more comprehensive productivity solution.


Notion is an organization tool that can act as a task manager, note-taking app, and document editor, all in one platform. It allows you to organize and keep track of your tasks, notes, and projects in a single, unified space. 

With Notion, you can create databases and templates, collaborate with others in real time, and access your data from anywhere. The user-friendly interface and versatility make it a popular choice for individuals, teams, and businesses. Notion also provides a range of customization options, allowing you to tailor the platform to meet your specific needs.

Notion calendar

Google Calendar

A flexible and user-friendly platform like Google Calendar makes it simple for people and companies to manage their calendars. You can easily create events, assign reminders, and invite others to join you with its user-friendly UI. By keeping everything in one place and organized, Google Calendar makes it easier for you to manage your busy schedule, whether it is for personal appointments, team meetings, or recurrent events.

google Calendar

Similarities and Differences 

Notion and Google Calendar are both popular tools used for organizing and managing schedules, tasks, and events. While both tools serve similar purposes, they differ in their focus, features, and user interface:

Similarities Differences 
Both Notion and Google Calendar provide an organized and clean interface.The notion is an all-in-one workspace while Google Calendar is mainly focused on scheduling and event management.
Both platforms can be integrated with other tools and services.The notion has a more customizable UI while Google Calendar has a more straightforward one.
Both platforms are accessible from multiple devices.Notion integrates with other tools and services while Google Calendar only does so with G Suite tools.
Both Notion and Google Calendar offer collaboration features. Notion manages databases, wikis, task management, and note-taking, while Google Calendar focuses on scheduling and reminders.
Both platforms offer task, event, and appointment management facilities.The notion has a freemium plan with $4 per month while Google Calendar is free to use with a Google account. 
Both tools offer time management features, including the ability to set deadlines, prioritize tasks, and view your schedule in different waysNotion has a mobile app for iOS and Android devices, while Google Calendar is integrated into the Google Calendar app for mobile devices.

Notion vs Google Calendar: Which One Has Better Workflow?

Notion provides a more diverse and wide range of user interfaces which can give you a better workflow. On the other hand, Google Calendar can give you a similar experience but with its limited service to scheduling and managing events. There is not one winner but we can still look into the approach of the workflow of both: 

Notion vs Google Calendar workflow

Notion Workflow

If you want to centralize the workflow of your personal and professional life, Notion can be a good choice. It creates databases, wikis, and notes, and integrates all of these elements into one organized and easy-to-use platform. This makes Notion a great choice for those who need a centralized place to manage their work and personal life while maintaining a healthy flow. Additionally, Notion’s collaboration features make it easy for team members to work together on projects and tasks, improving overall productivity.

Google Calendar Workflow

If you are someone who does not like a lot of hassle managing your schedules, events, and deadlines, then Google Calendar can be your best friend. Contrary to Notion, Google Calendar provides a more sleek and simple user interface which can help you develop a good workflow as well. Additionally, Google Calendar integrates with Google’s suite of productivity tools, including Gmail and Google Drive, making it easy to transfer information and connect with other applications. This makes Google Calendar a great choice for those who need a dedicated tool for managing their schedules and events.

  • So, which one has the better workflow?

Well, it depends on you which one works best for you. If you’re looking for a more comprehensive and flexible workspace, Notion might be the better choice. However, if you’re primarily looking for a tool to manage your schedule and events, Google Calendar might be the better option.

How To Embed Notion To Google Calendar?

To embed a Google Calendar in Notion, follow these steps:

  1. Open Notion and navigate to the page where you want to embed the calendar.
  2. Click the “Embed” button on the right-side menu.
  3. In the Embed dialog box, select “Google Calendar.”
  4. Copy the URL of your Google Calendar.
  5. Paste the URL in the “Google Calendar URL” field in the Embed dialog box.
  6. Adjust the size of the embedded calendar by using the “Width” and “Height” sliders, or by entering values in the corresponding fields.
  7. Click the “Embed” button to finish.

Your Google Calendar should now be embedded on the Notion page and automatically updated whenever you make changes to the calendar. You can interact with the embedded calendar just as you would with a standalone Google Calendar. Note that you will need to have a Google account to use this feature, and the calendar must be set to public or shared with specific individuals in order for it to be embedded in Notion.

Notion vs Google Calendar: Competitors Or Better Together?

The smartest way is to utilize both of these applications together if you can. Notion can be used for structure while Google Calendar for time management. 

It will certainly be the most beneficial for your work and personal life if you can bring both applications together in your lifestyle management system. You may have to pick up groceries but need to manage the time and the list together. The easiest way to do this is to bring both the applications together to make your work easy.

We have mentioned the steps to embed Notion with your Google Calendar above – by doing so you can easily maneuver all your to-do lists exactly on time. Since Notion is an excellent tool to make a great map of work your entire workflow and Google calendar can manage the schedule, there is no possibility that you will miss any part of responsibility undone in your life. This is why Notion and Google Calendar can be two powerful tools together to accelerate your workflow.

Notion vs Google Calendar: Key Takeaway

In terms of workflow, both Notion and Google Calendar have their advantages and disadvantages. Notion offers a more comprehensive and flexible workspace, while Google Calendar offers a simpler and more straightforward approach to scheduling and event management. The choice between the two ultimately comes down to an individual’s specific needs and preferences.

If you’re looking for a more comprehensive and flexible workspace, Notion might be the better choice. However, if you’re primarily looking for a tool to manage your schedule and events, Google Calendar might be the better option.

Santos Cruickshank

Santos Cruickshank

With years of software development experience under his belt, Santos Cruickshank has always been passionate about learning about different kinds of software for PC and apps for smartphones. Santos Cruickshank has been one of the lead developers for Slack back in 2017 and now works as a freelance software developer. Apart from that, he also loves to write and educate people about software development and how to use them.