5 Best Online Collaboration Tools & Softwares for Productive Teams

5 Best Online Collaboration Tool

Online collaboration has become a new norm in every workplace. So, if you don’t want your employees to cut off from one another, you should adapt to one of these best online collaboration tools which we are about to show you. They offer everything from managing projects, sharing files, and online meeting and conferencing. But, above all, they are easy to understand and simple to use.

1. Slack

First on our list is Slack. It’s a mighty collaboration tool that needs no introduction. With its intuitive user interface, it has millions of users around the globe for effective team collaboration online. This collaboration tool allows you to easily send messages to an individual teammate or a group of employees. Not just that, there are options for organizing these conversations into different channels. Slack also supports calling, which means you can talk about projects with your colleagues in-depth without typing everything into a direct message. Besides that, it lets you share files with a simple drag-and-drop method. Plus, you can integrate it with a huge number of third-party apps to streamline your daily task.

Best of all, Slack offers a forever-free plan with access to 10,000 of your team’s most recent messages. You can also get this app on both mobile and desktop devices. Overall, Slack is a must-have online collaboration tool with an excellent interface and an impressive free plan.

2. Ryver

Similar to Slack, Ryver is another online collaboration tool that aims to provide your organization with an easy and highly effective means of communication. This collaborative app lets you organize your team communication in three different ways, including Forums, Teams, and People. Forums are great for open discussion with everyone in your team, while People is best for one-on-one interaction. On the other hand, teams let your team members communicate within private groups. Here you can collaborate in three ways together chat for general conversations, Topics for focused discussions, and Tasks to turn conversations into action by assigning tasks to teammates. In addition to that, you can use conferencing to talk with anyone in Ryver via audio and video calls and screen sharing.

This collaboration app also makes it easy to keep up with all your tasks and conversations using the customized notifications settings and a high-level overview of the Topic and Task stream. Considering all, Ryver is a comprehensive online collaboration tool with a highly effective app interface to ensure every project’s deadline.

3. Trello

When we say project management and online team collaboration, one software that you probably heard about is Trello. It’s simple to use, has unlimited members, and functions for team collaboration in its free plan. It features a Kanban-style board that helps you organize projects with an easy-to-use layout. Hence, you can easily hit the ground without spending hours of training. In addition, Trello has plenty of collaboration features up its sleeve. For example, you can invite your team members to your board to collaborate on a project. Then inside a particular card or task, you can add them, write some instructions on the description, mention comments, add labels, checklists, due dates, attachments, and many more.

It stands out from other workflow management tools due to a few innovative features like Butler, which lets you automate several commands, including Card, Board, and Due Date. All in all, Trello is an easy-to-use project management and online collaboration tool that’s perfect for managing a small business without spending a penny.

4. Asana

Next on our list is Asana, a great alternative to Trello, which has been around the online collaboration arena since 2008. Its powerful collaboration features made it so famous that companies like Amazon, Google, Uber, Spotify, and many more have adopted it as their core method of communication. With Asana’s different types of views, it’s easy to create tasks and subtasks, assign them to various team members with a deadline, add files and attachments, leave comments and feedback, and so on. Furthermore, it also has an Inbox option where you can message your teammates directly. So the rooms for team collaboration are plenty!

Lastly, it also has search functionality to locate your past work quickly. In short, Asana delivers an effective way to stay organized and facilitate conversations on updating your team’s work progress. 

5. Microsoft 365

Last but not least, we have Microsoft 365, a cloud-based office suite packed with robust collaboration features. While there are other competitors like Google Workspace and OpenOffice, they simply didn’t catch up compared to the level of functionality and ease of use Microsoft provides. With Microsoft 365, you can collaborate and create in real-time across all your devices using powerful office apps like Word, Excel, and PowerPoint. Aside from that, you can seamlessly share and access files wherever you are with highly secured OneDrive cloud storage. Another bonus is the Microsoft Teams that lets you meet, chat, call and collaborate with your friends, family, or squads in just one place, simplifying your day.

Security is no slouch either, as Microsoft 365 offers comprehensive and enterprise-grade security features to keep your personal data and information intact. Simply put, Microsoft 365 is not only great as an online office suite but also excellent for online collaboration, file sharing, and editing with teams.

Final Verdict

A perfect online collaboration tool can enhance productivity, simplify project management, and ensure better communication among stakeholders. So, keeping the requirements of an organization in mind, we have listed the top 5 online collaboration tools. I hope you find this informative and choose the tool that suits your workforce.

Santos Cruickshank

Santos Cruickshank

With years of software development experience under his belt, Santos Cruickshank has always been passionate about learning about different kinds of software for PC and apps for smartphones. Santos Cruickshank has been one of the lead developers for Slack back in 2017 and now works as a freelance software developer. Apart from that, he also loves to write and educate people about software development and how to use them.